Account Policies

Username and Passwords
  • User names are set to be first initial, middle initial, and last name, unless that is currently being used. In that case, the middle initial will be dropped from the username and the user will be notified.

    Default passwords are set to be the first initial, last initial, last six digits of the social security number, and the $ sign.

    Before accessing an account users must change their password from the default.
Account Space
  • Students are limited to 500 MB of network storage space.

    Faculty and Staff are limited to 600 MB (but the Information Technology Department can increase the limit under necessary circumstances.)

    If anyone exceeds the amount allowed on their network share, they will be notified by the Information Technology Department by email and asked to remove items to bring them back down to the previously mentioned limit.

    Only the names of files will be viewed to determine if the user has been infected with a type of virus causing the excess disk usage. Individual files will not be opened and/or viewed.

    If, in the course of routine maintenance, anything is found on the network storage space breaking copyright laws it will be removed.
Mail Server Space Allocation
  • Students are limited to 50 MB worth of email storage space.

    Faculty and staff are limited to 300 MB worth of email storage space.
    Adjunct Faculty are limited to 100 MB worth of email storage space.
    If an individual exceeds this space, the server automatically generates an e-mail notifying them of the transgression.

    Email older than one year will automatically be deleted by the server. If an individual wishes to keep email, it must be archived.

    Message size limit for outgoing mail is 10 MB.
    Message size limit for incoming mail is 10 MB.
    All file attachments that include the extensions that follow or are virus infected areautomatically blocked by the server:

    ??_, 00?, 386, ACM, ADT, APP, ARJ, ASP, AX?, BAT, BIN, BO?, CAB,
    CBT, CDR, CHM, CLA, CLP, CMD, CNV, COM, CPL, CSC, DEV, DL?,
    DRV, eml, EXE, GMS, GZ?, HLP, HTA, ICE ,IM?, INI, JAR, js, JS?, LHA,
    LAH, MB?, MDB, MPD, MPP, MPT, MSI, MSM, MSO, MSP, MST,
    NLM, OBD, OBT, OCX, OLE, OV?, PC, PCI, pe, pif, POT, QLB, QPW,
    RAR, REG, SCR ,SHS ,SMM ,SYS, TD0, TLB, TSP, VBB, VBE, VBS,
    VS?, VWP, VXD, WBK, WIZ, WMAX, WMF, WPC, WS, WSI, WUSS,
    XML, XSL, XTP

    If you need a file that has been blocked by the server, contact the Information Technology HelpDesk and they will make arrangements for you to receive it if it is not virus infected.
When will my account(s) be deleted or closed?
  • When a student or employee leaves McKendree University, their personal network stored files are saved to a CD or DVD and the network account is removed immediately following their departure from the college. The email account of the student or employee and all email messages within that account are completely and permanently removed. The account(s) for a graduate will be removed 3 months from the date of completing their final course, not from the date of their graduation ceremony.